Live Streaming and Virtual Events
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Live Streaming and Virtual Events
Livestreams, hybrid events and fully online sessions, run so the people at home get an event rather than a webcam pointed at a stage.
The first question is whether your online audience is watching or taking part. Watching needs cameras, clean sound and a connection that holds. Taking part also needs a platform for questions and polls, a host looking after the people who are not in the room, and a programme that gives them a reason to stay.
We plan and run both sides: the room and the stream. Sound comes off the sound desk rather than a camera microphone, the stream runs on a wired line with a backup connection, and one person does nothing but watch the stream while the event is on.
We test the whole chain from the venue before the day, on the equipment and the line you will actually use, and watch the result on a phone as well as a laptop.
Watching, or taking part?
A livestream suits town halls, launches and award nights with a wider audience: people watch, and may send questions. A hybrid event suits conferences, training and regional meetings, where the online audience asks questions, votes and joins discussions. Fully virtual suits short briefings and audiences spread across countries. The kit, the crew and the programme differ for each, so we settle this before quoting.
Choosing the platform
We pick the simplest platform that does what you need, and check the things that trip events up: how many viewers it handles, whether people must install anything, whether your guests’ corporate IT blocks it, what happens to the recording, and what attendance data you get back afterwards.
What's included
- Format and platform. Chosen against how your online audience will take part, not by default.
- Cameras and vision. A wide shot and a close-up as a minimum, with slides fed in directly rather than filmed off a screen.
- Sound. Taken from the sound desk, which is the difference between a stream people stay on and one they leave.
- Connectivity. A wired line at the venue plus a backup connection, with upload speed tested in the room.
- Stream operator. Someone whose only job is the stream, so problems are caught in seconds.
- Online host and moderation. Welcoming viewers, reading their questions into the room, keeping the chat moving.
- Registration. Sign-up, reminders and joining links through our registration system.
- Remote speakers. Test calls, slides held as backup, and a phone number if their video drops.
- Afterwards. Recording, replay link and the attendance data.
How it runs
- Brief. Who is online, what they should be able to do, and how many.
- Format and platform. Chosen and costed.
- Technical plan. Cameras, sound, line, backup, crew.
- Programme. Sessions cut to screen attention spans, with breaks.
- Test stream. From the venue, on the real kit, watched on a phone and a laptop.
- Speaker tests. Every remote presenter, in the room and on the device they will use.
- The day. A stream operator and an online host, separate from the room team.
- After. Recording, replay and attendance data.
What you get from us
- A straight answer on whether you need a livestream or a full hybrid setup, and what each costs.
- Sound from the desk, not from a camera.
- A wired line with a tested backup, rather than venue Wi-Fi and hope.
- A test stream before the day, watched on more than one device.
- An online host, so remote viewers are part of the event instead of an afterthought.
- Recording, replay and attendance data afterwards.
Streaming your next event?
Tell us the date, the venue and whether your online audience is watching or taking part. Our guide to running a hybrid or virtual event covers formats, platforms and the technical basics. Contact us.
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